Skip to end of metadata
Go to start of metadata

General Information

What does "WCMS" mean and what does a WCMS do?

WCMS stands for "Web Content Management System". It is a browser-based software program designed to help you easily manage the content in your department's Web site.

Why does the campus need a WCMS?

The Web has become the first and most common point of contact with new and prospective students, both for the university as a whole and for individual departments. It has become central to the university's communication strategy, not only with prospective students, but with current students, faculty and staff as well. As a result, high quality, timely and relevant Web content is vital for both students and the university as a whole.

A WCMS makes it easier for departments to maintain their own Web sites, to keep their content up-to-date, and to implement new technologies.

In addition, the Accessibile Technology Initiative requires that all CSU campuses follow a time line for making their Web sites accessible to users with disabilities. The WCMS is a key tool in that process, and should make it much easier for departmental Web sites to meet accessibility standards.

What WCMS does the campus have?

The campus has been using Cascade Server, made by a company called Hannon Hill, for two years now.Nearly 80 campus web sites, including the new home page, are in the WCMS.

What's the difference between a WCMS and Dreamweaver?

Dreamweaver is a standalone program designed to handle everything from Web page design and layout, HTML and JavaScript coding, as well as writing and editing Web page content. A WCMS is a program that you can use from any Web browser that focuses entirely on editing and managing the content of your Web site.

If I'm curently using Dreamweaver, can I use the WCMS to maintain my site instead?

Yes, but your site has to be imported into the WCMS first. That requires the WCMS administrator to do some set up. If you would like to get your site into the WCMS, please contact the WCMS administrator at Also, once your site is in the WCMS, you can't switch back to Dreamweaver.

What are the advantages of a WCMS?  

There are many.

  • Because you access a WCMS through a browser, you don't need any special software to be able to edit your Web site.
  • You can edit your Web site's content from any computer on campus.
  • The WCMS is easier to learn and to use than a program like Dreamweaver.
  • You don't need to know HTML to use the WCMS.
  • You don't have to worry about accidentally deleting something. The WCMS keeps a copy of every edit you make.
  • The content and the design of your site are separated, so that you can focus on the content and not worry about the design.
  • The WCMS has powerful tools for automatically managing your content. For example, the WCMS can automatically generate the navigation for your Web site.

What are the limitations of the WCMS?

Though the WCMS has many powerful tools, it cannot automatically maintain or organize the information and pages in your Web site. You still need to make sure that you have clear, up-to-date, well-written, and well-organized content to put in your Web site.

Getting Access to the WCMS 

Getting Self-Service access to the WCMS

Do I have to use the WCMS to manage my site?

No. We are in the middle of a phased rollout that began two years ago. The eventual goal is to have as many academic and administrative departments using the WCMS as possible.

How much will it cost my department to use?

The WCMS is available to all official university departments at no charge. 

I want to use the WCMS. When can I start using it and how do I sign up?

Please contact the WCMS administrator at if you would like to get access to the WCMS.

Can I migrate my existing content to the WCMS, and if so, how?

Yes, however, there is no 'automated' content import. The easiest way to get the content from your old site into your new site in the WCMS is to copy the content off the old web pages and paste it into the new pages in the WCMS.

Can I get training on the WCMS?

Yes. You can view our training schedule here. Please contact the WCMS administrator at for more information.

I'm a faculty member. Can I put my personal Web site into the WCMS?

The WCMS available only to academic and administrative departments on campus. There is no plan to either allow or require faculty to use the WCMS for their personal Web pages.

Contact Information 

Who do I contact if I have questions about the WCMS?

Please send an email to